Registration & Voting at the Annual General Meeting

Who can register and vote?

You may register to attend and vote at the AGM if you are a Your Credit Union member entitled to receive notice as of the record date and you meet all of the following criteria:

• You are 18 years of age or older
• You hold the minimum $5 membership share

What is the record date?

The record date is 8 January 2026.

Only members recorded on the membership register as at this date are entitled to:

• Receive notice of the AGM
• Register to attend
• Vote at the AGM

Business, corporate, and partnership members

If the member is a business, corporation, or partnership, an individual must be formally appointed to vote on its behalf.

If you require a proxy or appointment form, please contact:
info@yourcu.com

How to Register and Vote at the AGM

The Annual General Meeting (AGM) will be held as a hybrid meeting, with members able to attend either in person or online. Registration is required for all attendees.

How to register to attend in person

Members planning to attend at the Chamberlain branch can register using any of the following methods:

By email
Email: info@yourcu.com

By phone
Call: 1-800-379-7757

In branch
Register in person at any branch prior to the meeting.

How to register to attend online

Members wishing to attend online must register in advance using the Zoom registration link:

Register online: https://us06web.zoom.us/webinar/register/WN_nIgcPd6pSy-gyPhKdcIN6g

After registering, you will receive an email with a unique link to join the meeting. This link is required to access the AGM and to vote online.

Registration deadline

All registrations must be received by 4:00 PM on Wednesday, 21 January 2026.
This allows time to verify membership and prepare voting access.

How voting will work

Voting will take place during the AGM on matters of business, including the election of directors and any resolutions put to members.

In-person voting

• Members attending in person will be checked in at registration.
• Eligible members will receive a ballot paper.
• Votes will be cast by ballot during the meeting as directed by the Chair.

Online voting

• Members attending online will vote using Zoom polling.
• Only registered members who join using their unique Zoom link will be able to vote.
• Voting will open and close during the meeting, in line with the agenda.

Guests

• Guests are welcome to attend but are not entitled to vote.

What will you be voting on?

Members attending the AGM will be asked to vote on the following matters of business:

1. Election of directors

Members will vote to elect directors to the Board in accordance with the Credit Union’s by-laws.
Each candidate will be given the opportunity to address members before voting opens.

2. Appointment of the external auditor

Members will be asked to approve the appointment of the external auditor for the coming financial year.

3. Special resolution – By-law amendment

Members will be asked to vote on a proposed amendment to By-law clause 4.01(b) relating to director term lengths.

This is a special resolution and requires approval by at least 75% of the votes cast by members who are present and entitled to vote at the meeting.

4. Other business

Members may also consider any other business properly brought before the AGM in accordance with the by-laws.

Full details of each item, including supporting information, are available in the AGM meeting materials on the website.

Questions

Members may submit questions in advance by emailing info@yourcu.com.
Questions may also be asked during the AGM.

If you are unsure how to register or attend, please contact us before the registration deadline.